Website Aston Martin F1 Team

Formula 1 Team

We have a new opportunity to be part of our HR team in the role of Personal Assistant.

Responsibilities:

Acting as the point of contact for the SLT, employees and other external parties

  • Liaise with external parties/business guests
  • Liaise with other staff members on behalf of Senior Leadership Team (SLT) members

Information coordination and flow in a timely and accurate manner

  • Outlook inbox coordination
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order
  • Purchase order and invoicing processing for the SLT
  • Keep up-to-date records of seating plans
  • Time tracker coordination, ensuring data help is up-to-date and accurate
  • Meeting room management (for the Technical office & Executive suites)
  • Organise catering as required with the on-site catering team
  • Support effective financial record-keeping for the SLT, including processing expenses and credit card statements.

Managing executives’ calendars and setting up meetings

  • Effective diary management for the SLT, including organising and scheduling meetings
  • Effective Race event scheduling, ensuring the Team Principal is fully briefed
  • Liaise with the Travel department on business travel arrangements, including flights, transportation and accommodation
  • Organise off-site meetings (including, confidential meetings, team building activities, and away days)

Support the executives to conduct effective meetings

  • Prepare meeting agendas, perform research, and take minutes during meetings
  • Produce meeting notes and action lists in a timely manner
  • Follow up action lists in advance of subsequent meetings
  • Produce reports and presentations as required

Support SLT members with preparations for onboarding new staff members, staff reviews and 1:1’s.

Proactively work with the SLT to support them in their administrative tasks.

Solve simple IT problems and contact the IT department when necessary

Company car management for AMF1 in conjunction with the Partnership Team

Maintain a strong working relationship with other relevant departments

Support the preparation of functional reports for the weekly SLT meeting (KPIs and targets).

Complete personal errands and personal organisation as required.

Skills & Knowledge Required:

Ability to multitask and prioritise tasks

Excellent time management skills

Well-developed organisational skills

Highly proficient with MS Office (Word, Excel, Outlook, Powerpoint)

Attention to detail

Great verbal and written communication skills

Professional discretion

Be enthusiastic and versatile and be able to build, develop and maintain good working relationships with colleagues

Ability to demonstrate a clear understanding of and commitment to Health & Safety

The role will be based at the Silverstone Factory, however there may be a requirement to travel as and when requested to meet the requirements of the Company.

Embark on a journey with Aston Martin Aramco® Formula One Team to reshape history at our brand new state-of-the-art, sustainable campus based in Northamptonshire. We blend our rich heritage with innovation, bringing new energy to the sport and a determination to challenge the status quo. Fuelled by fresh investment and commitment, we’re poised to dominate the track and establish ourselves as a competitive force. To succeed on this mission, we’re looking for talented individuals who share our passion for racing and drive for success.

Not only will you be part of a high-performing and collaborative team, you will also benefit from a competitive package which includes a discretionary bonus scheme, contributory private health care and personal pension plan, life assurance, TEDSgroup childcare benefits, cycle-to-work scheme, tech scheme, and a car scheme. Additionally, we have an upcoming on-site gym with fitness, spin and yoga classes, and a new restaurant offering indoor and outdoor dining.

Join us in an exciting and rewarding environment, where you’ll play a crucial role in shaping Aston Martin’s legacy in motorsport – apply now and be part of the racing revolution!

Aston Martin Formula One Team is committed to attracting, recruiting, and retaining the most talented individuals, regardless of age, disability, gender identity, gender expression, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion, belief, sex or sexual orientation. We strive to be a Team that reflects all the communities with which we engage around the world through diversity in the workplace and promoting an inclusive culture in which all team members are respected, empowered and valued.

Aston Martin Aramco® Formula One Team is committed to making sure our selection methods are fair for all. If you would like to request that reasonable adjustments are made, please complete our Request for Reasonable Adjustments form here.

To apply for this job please visit www.linkedin.com.